How often have we been told that you must visualize what you want or you will never get there? One of the 7 habits by Stephen Covey in the 7 Habits of Highly Effective People was
“Start with the end in mind.”
If you want to make a change, you have to know what it is you want to do. (Your Vision) To create a clear vision it’s important to step up and have an open mind for new opportunities and ways of doing things. This may take some time and energy but its time well spent!
I have been working with my clients to create action plans so they can complete their project goals in a very tight timeline. The planning process has gone exceptionally well but sometimes it can be very challenging. This is where time spent gaining clarity in what you want to accomplish is so important. If you aren’t specific with the outcome, how can you plan the steps to get you there?
I love the Deming Cycle as a tool for planning and executing projects. This management tool has four key phases… “Plan Do Check Act“. PDCA, also known as PDSA (Plan Do Study Act), offers businesses a proven method to control and manage the processes and systems within their organization for continuous quality improvement (CQI). Who doesn’t want to continually be more productive (get more done), be more efficient (use people and other resources better) and improve results (make more money)?
Here is a breakdown of the steps in the PDCA cycle (as outlined in wikipedia)
Establish the objectives and processes necessary to deliver results in accordance with the expected output (the target or goals). By establishing output expectations, the completeness and accuracy of the specification is also a part of the targeted improvement. When possible start on a small scale to test possible effects.
Implement the plan, execute the process, make the product. Collect data for charting and analysis in the following “CHECK” and “ACT” steps.Every time you create something new you want to test it. This is the purpose of this step. Test your new system, new program or product. Identify what’s working, what needs tweeking, what’s not working and needs to be fixed.
Study the actual results (measured and collected in “DO” above) and compare against the expected results (targets or goals from the “PLAN”) to ascertain any differences. Look for deviation in implementation from the plan and also look for the appropriateness and completeness of the plan to enable the execution, i.e., “Do”. Charting data can make this much easier to see trends over several PDCA cycles and in order to convert the collected data into information. Information is what you need for the next step “ACT”.
Request corrective actions on significant differences between actual and planned results. Analyse the differences to determine their root causes. Determine where to apply changes that will include improvement of the process or product. When a pass through these four steps does not result in the need to improve, the scope to which PDCA is applied may be refined to plan and improve with more detail in the next iteration of the cycle, or attention needs to be placed in a different stage of the process.”
When you’ve been good at something one way its hard to change — Get uncomfortable, push outward and fulfill your full potential. To be competitive in the marketplace, or to fulfill the strategic plan for your business, it is important for you to lead yourself and your team through a clear process to achieve the results in the most efficient and productive way. Planning is often under performed.
A good plan should:
- Be written down
- Have goals attached so you know what you want to achieve
- Include specific action steps or tasks so you know if it was completed or not
- Have a specific person assigned to each task (for accountability)
- Have a timeline attached (so there are deadlines and a continual focus on moving forward)
- Be reviewed regularly
- Recognize accomplishments (don’t forget to celebrate your accomplishments)
Create a definite plan for carrying out your desire and begin at once, whether you ready or not, to put this plan into action.
A Coach or mentor is a valuable resource to help you become clear on what you want to achieve, understanding all the steps you must take to get there, and to identify which resources are needed. A Coach can also support you when things are challenging, and better yet, celebrate with you when you are successful!! They can be your confident, sounding board, resource and help you remain focused on your goal. We offer a “done for you” and a “done with you” option to fit your specific needs.
It’s been said that of all people
who say they’re ready
only 20% of them
are ready for action.
Are You Ready?
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Catherine Rocheleau, Founder & CEO of Ignite Leadership International ® helps business leaders and entrepreneurs build leadership, engage teams and enhance systems so they keep more of what they are making! Our coaching, consulting and masterminds focus on your goals and the systems that drive your results! Book a complimentary Ignite Your Business Session to explore your next steps (http://bit.ly/NextSteps4U)